School Council Minutes September 2018
Hilltop Elementary School
The Hilltop Elementary School Council met in regular session on
Thursday, September 13, 2018, at 7:30 a.m. in the media center at
School Council Members Present:
Dr. Ovedia Glover, Principal
Dr. Ruth Bennett, Assistant Principal of Instruction
Shannon Grieshop, Teacher
Amber Haslett, Teacher
Sandy Sawyer, Teacher
Jessica Story, Media Specialist
Wendy Wood, PTO Secretary
Brian Herrington, Parent
Angela Burke, Parent
Candy Richcreek, Parent
Erika Ramirez, Parent
Randy Smith, Parent
Shayla Cantysmith, Parent
Quincy Gonder, Parent
Call to Order
Amber Haslett called meeting to order at 7:33 a.m. Shannon
Opening and Introductions
Dr. Glover welcomed everyone and expressed how excited she is to
start a great year. One of our norms is to start and end on time.
Everyone introduced themselves.
Mission and Vision
The Mission and vision was read quietly by everyone present and
then it was read aloud. Dr. Ruth Bennett said it looks good. We are
implementing and practicing our mission and vision each day. Dr.
Glover explained that she states a condensed version of the vision
each morning as follows, "Our vision is to create a learning
community educating for excellence." We discussed if we should
verbally say that or the entire vision. Ms. Haslett teaches her
students that it's everyone's job to create that community.
Herrington and Richcreek said the condensed version was good. Mr.
Herrington said we do a good job here.
School Improvement Plan
We have to do a school improvement plan every year. This takes
in our areas of strengths and weaknesses. We are a year behind in
data because of GA Milestones results. The accountability
specialist, Mr. Hornyak met with Dr. Glover and we have the
following things to celebrate: Grades 3-5 writing on GMAS
assessment, Students who retook the test did a fabulous job
following 2 weeks of intense intentional remediation and
instruction. They said we should write a book about how to
remediate. During that remediation crunch time we had all hands on
deck. Kudos to the teachers in our building. Teachers get one week
for their appreciation week, but we need to thank teachers every
day. They make it happen. Thanks for your time, energy, and
Professional Learning Communities are meeting with fidelity.
We're really honing in on learning communities. This is an ongoing
process of planning and learning for the benefit of teacher and
students. We are growing as faculty, staff, and administration.
Content, curriculum standards, essential standards, rigorous -
comments and feedback operational - all about student learning and
success at school. Big push last year. We have always had PLCs but
planning ahead of time and sign in sheets with outline for the day
Academic Opportunity / Hawk Time
This is flexible scheduling with intense intentional
instructional opportunity from 8:30 - 9:00 working to enrich or
remediate. Depends on needs of class. Teachers may be working with
individual or with groups as we move into the year, they may become
more fluid. Teachers may send higher kids and lower kids to other
classes for intense instruction. Amber Haslet explained that this
does not look the same in each classroom or from week to week.
Teachers take constant data and move students due to their
Shayla Cantysmith asked has it already started and does the
teacher provide progress to parents. Amber Haslett responded that
this has already started and that this time is incorporated to
remediate or accelerate students on standards that they are already
sending progress home to parents about.
Standards Based Instruction
We learn best through collaboration. We retain more through
repetition. Often remind we are held accountable in the classroom
and what it looks like. Tiers - any problems with readiness. They
are looking forward to coming into classrooms and looking for
anchor walls. Going to start going into classrooms next week to get
to know kids and us.
Teacher / Student Data
Give assessments and provide feedback to students and parents.
Right now you get progress report and report cars. Data notebooks
for teachers and students. Consistency with teachers. Varies by
grade level. System and state guidelines. Documenting evidence the
kids are setting goals in data notebooks. Based on HCLI data,
evidence and resources using other resources as well. Amber Haslett
explained that in 3rd grade kids can lead and tell
during conference thereby taking ownership of their learning.
School wide I Stations - reading writing math. Monthly
assessment Tier 1, 2, and 3 for instruction. Program sorts as
needed. K - 3 will be reporting as school for state.
Honing in on safety of school. Buzzers will soon be on our
doors. The county is reviewing safety of all schools. Parents won't
be able to go through building. The door will be closed during
dismissal. It will be open during intake. Safety drills - a few
weeks ago we had a yellow, red, and red with active intruder drill.
During 2nd 9 weeks kids become independent and walk to
classroom independently. That will go home in newsletter the
2nd nine weeks. Amber Haslett explained that there are
people stationed throughout the halls and teachers at their doors
so students won't get lost.
Positive Behavioral Intervention and Supports is what PBIS
stands for. We make positive deposits daily.
Hilltop Operational Projects
We need about $100,000 to complete these projects if anyone
wants to help. We have $63,000.
Communication Marquis - digital
Playground equipment - ours has been here since school
Technology Instruction/ communication $17,000
Outdoor seating (3rd-5th already have
Teacher/student celebrations incentives
Mr. Parsons came to her recently and said we are tired of
borrowing another schools stage - to purchase one is $10,000.
Thank you for being a part of our first School council meeting.
Parents - any concerns you want to share?
Shayla Cantysmith asked if we have gifted and the process for
that. Dr. Bennett explained that gifted started in 1st
grade and that all students take a screener at the end of the year.
Based on the results they are recommended for testing. She
explained the GTE classroom has some high achieving students to
complete the class depending on how many gifted identified students
are in the class. The GTE classes have accelerated and faster
learning. The learning is deeper with a wider range of genres.
Dr. Glover asked that parents get more parents to come to School
Council meetings. The letter they received had the meeting dates
for the entire year - Wednesday, December 5, 2018; Wednesday, March
6, 2019; and Tuesday, May 7, 2019. All meetings are at 7:30
PTO needs volunteers. We welcome parents and volunteers in our
school but we have to follow procedures.
Mrs. Story said that the book fair is from 9/28 - 10/5. We need
volunteers. Wendy Wood will send out sign up genius for volunteers
to sign up.
Sawyer said that the Big Top Literacy and Math day is October
4th lower grades are in the morning and upper grades
will be in the afternoon. Teachers will share strategies. Please
invite everyone. This will be very nice. Feel free to stay and have
lunch with your child that day as well.
Amber Haslett made motion to close. Sandy Sawyer seconded